DfI Water and Drainage Policy Directorate (Floods Directive) Privacy Notice

Data Controller Name:

Department for Infrastructure 
James House
2 - 4 Cromac Avenue
Belfast
BT7 2JA

Telephone: 028 9054 0540 (Text relay prefix 18001)
Email: info@infrastructure-ni.gov.uk

Data Protection Officer Name: Paul McGrory

Department for Infrastructure

James House
2 - 4 Cromac Avenue
Belfast
BT7 2JA

Email: dfigdpr@infrastructure-ni.gov.uk

Why are you processing my personal information?

DfI processes your information to facilitate communications with Key Infrastructure Owners and critical services providers to assist DfI to review and update the Northern Ireland Flood Risk Assessment.

The legislative basis for processing this information is The Water Environment (Floods Directive) Regulations (Northern Ireland) 2009.

What categories of personal data are you processing?

The personal data processed by DfI consists of your name, email address, phone number and organisation name.

Where do you get my personal data from?

The information processed is collected from your completed citizen space questionnaire.

Do you share my personal data with anyone else? 

The information that you provide will be securely stored and used solely for the development of the Northern Ireland Flood Risk Assessment.

Information provided in response to this consultation, including personal data, may be subject to disclosure under access to information legislation (primarily the Freedom of Information Act 2000 and the Data Protection Act 2018 / UK General Data Protection Regulation). However, any disclosure of personal data will only be in accordance with data protection legislation.

Do you transfer my personal data to other countries?

No.

How long do you keep my personal data?

We will retain your data until the end of the 6 years Floods Directive cycle. 

Personal information will be disposed of in line with our Retention and Disposal Schedule as set out in the attached link: https://www.infrastructure-ni.gov.uk/publications/dfi-retention-and-disposal-schedule

What rights do I have?

• You have the right to obtain confirmation that your data is being processed, and access to your personal data
• You are entitled to have personal data rectified if it is inaccurate or incomplete
• You have a right to have personal data erased and to prevent processing, in specific circumstances 
• You have the right to ‘block’ or suppress processing of personal data, in specific circumstances 
• You have the right to data portability, in specific circumstances 
• You have the right to object to the processing, in specific circumstances 
• You have rights in relation to automated decision making and profiling

How do I complain if I am not happy?

If you are unhappy with any aspect of this privacy notice, or how your personal information is being processed, please contact the Department’s Data Protection Officer at the address above.

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

• Tel: 0303 123 1113
• Email: casework@ico.org.uk
• Website: https://ico.org.uk/global/contact-us/

Last updated February 2025