DfI Civil Engineering Level 3, Apprenticeship Open Event - Privacy Notice

Data Controller:

Resource Planning, People & Culture
Transport & Road Asset Management
James House
2 - 4 Cromac Avenue
Belfast 
BT7 2JA

• Telephone: 02890 540336
• Email: TRAMresourcing@infrastructure-ni.gov.uk

Introduction

The Department of Infrastructure is committed to protecting your privacy. This privacy notice explains how we will collect, use, and protect your personal information for this Open Day

Information We Collect

We may collect the following types of personal information:

• Personal Identification Information: First name & surname
• Contact Information: Email address
• Category Information: School leaver, parent/guardian, graduate, considering career change, learning provider etc. 

Purpose of Collection

We collect your personal information to:

• Register and Enrol: Process your registration and enrolment at the event
• Communication: Communicate with you about the event
• Customisation: Tailor training content to meet your specific needs and preferences
• Evaluation: Evaluate and improve our training programs based on your feedback
• Compliance: Ensure compliance with legal and regulatory requirements

Legal Basis for Processing

Our processing of your personal information is based on:

• Public Task: Processing is necessary for us to carry out our lawful public task.

Data Sharing

We may share your personal information with:

• Training Facilitators and Instructors: To deliver training programs effectively, training providers may be required to share limited information about you with the Department 
• Third-Party Service Providers: Who assist in delivering training programs, such as IT support and event management
• Regulatory Bodies: As required by law or regulation
• Other Participants: Limited information may be shared with other participants for collaborative purposes

Data Security

We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction. These measures include:

• Encryption: Encrypting personal data during transmission and storage
• Access Controls: Restricting access to personal data to authorised personnel only
• Regular Audits: Conducting regular audits and assessments of our data protection practices

Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Specific retention periods are:

• We will retain your data for no longer than 12 months, following this period your data will be securely deleted.

Your Rights

You have the right to:

• Access: Request access to your personal information and obtain a copy
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information, subject to certain exceptions
• Restriction: Request restriction of processing of your personal information
• Objection: Object to the processing of your personal information
• Data Portability: Request the transfer of your personal information to another party

Contact Us

If you have any questions or concerns about this privacy notice or our data practices, please contact us at:

DfI Data Protection Officer

First Floor
James House
2 - 4 Cromac Avenue
Belfast
BT7 2JA

• Email: DFIGDPR@infrastructure-ni.gov.uk